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Payroll Specialist

Compensation: $20 - $22/Hour

This position is responsible for processing payroll accurately and on time.
Date posted: 06/19/2024

What You'll Do

  • Payroll responsibilities:
    • Manage and process payroll to ensure that employees are paid accurately and on time.
      • Update and maintain accurate employee payroll records. This includes reviewing and approving changes made via Status Change Forms.
      • Collect and verify timekeeping information for all employees.
      • Review monthly paychecks, manually correcting grant coding and hours that are not properly exported from the electronic time management system, including accrued time off.
      • Prior to submission, carefully review payroll information to ensure that the information is correct.
    • Compile payroll information and prepare accurate monthly, quarterly and annual reports. This includes but is not limited to earnings, taxes, deductions, and accruals.
    • Calculate federal, state, and local payroll liabilities.
    • Ensure that required federal, state, and local reports and taxes are submitted in a timely manner.
    • Balance the payroll accounts by resolving payroll discrepancies.
    • Resolve issues and answer payroll-related questions.
    • Complete HSA and ACH transactions in a timely manner.
    • Communicate with employees and management in a timely manner if there are any material changes that would affect them. This also includes sending reminders about payroll due dates to employees and managers.
    • Track the status of licensed and unlicensed staff, volunteers, and interns through OIG and SAM on a monthly basis using Verify Comply. Create and maintain reports on OIG and SAM status.
    • Immediately notify the Mental Health Program Manager and their supervisor if a volunteer, intern, licensed or unlicensed staff member is on the OIC and SAM exclusion lists.
    • Ensure that employee W-2s are correct and issued in a timely manner.
  • Accounting responsibilities:
    • Complete and submit the annual Saif report.
    • Receive internal Accounting requests and verify invoice details and coding. Communicate with staff regarding approvals, coding, receipts, and other items.
    • Review and process invoices received by mail and electronically, organize, and verify the information, and determine payment due date. Verify vendor information in the Accounting software.
    • Provide backup for other Accounting needs.
  • Regular attendance is required.
  • Other duties as required.

Who You Are

  • High school diploma or equivalent.
  • Minimum five years of experience processing payroll in companies with at least 100 employees.
  • Experience with ADP Workforce Now is required.
  • Experience doing payroll for a non-profit organization is preferred.
  • Bilingual English/Spanish preferred.

Education / Experience

What you’ll do:

  • Payroll responsibilities:
    • Manage and process payroll to ensure that employees are paid accurately and on time.
      • Update and maintain accurate employee payroll records. This includes reviewing and approving changes made via Status Change Forms.
      • Collect and verify timekeeping information for all employees.
      • Review monthly paychecks, manually correcting grant coding and hours that are not properly exported from the electronic time management system, including accrued time off.
      • Prior to submission, carefully review payroll information to ensure that the information is correct.
    • Compile payroll information and prepare accurate monthly, quarterly and annual reports. This includes but is not limited to earnings, taxes, deductions and accruals.
    • Calculate federal, state and local payroll liabilities.
    • Ensure that required federal, state and local reports and taxes are submitted in a timely manner.
    • Balance the payroll accounts by resolving payroll discrepancies.
    • Resolve issues and answer payroll-related questions.
    • Complete HSA and ACH transactions in a timely manner.
    • Communicate with employees and management in a timely manner if there are any material changes that would affect them. This also includes sending reminders about payroll due dates to employees and managers.
    • Track the status of licensed and unlicensed staff, volunteers and interns through OIG and SAM on a monthly basis using Verify Comply. Create and maintain reports on OIG and SAM status.
    • Immediately notify the Mental Health Program Manager and their supervisor if a volunteer, intern, licensed or unlicensed staff member is on the OIC and SAM exclusion lists.
    • Ensure that employee W-2s are correct and issued in a timely manner.
  • Accounting responsibilities:
    • Complete and submit the annual Saif report.
    • Receive internal Accounting requests and verify invoice details and coding. Communicate with staff regarding approvals, coding, receipts, and other items.
    • Review and process invoices received by mail and electronically, organize, and verify the information and determine payment due date. Verify vendor information in the Accounting software.
    • Provide backup for other Accounting needs.
  • Regular attendance is required.
  • Other duties as required.

Share Your Qualifications

To express your interest in this position, follow these steps:

  • Prepare your resume and cover letter highlighting your qualifications.
  • Upload your resume and cover letter in DOC, DOCX, PDF, or TXT format through the form below.
  • Review your submission for accuracy before clicking submit.
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