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Job Title: Non Profit Event Planner/Social Media Manager

Reports To: Executive Director

Classification: Exempt, Administrative

Position Time: 1.0 FTE

Job Summary:

An event planner/social media manager has responsibility for putting on a range of events on behalf of internal program staff, the management team, and the Board of Directors including being the lead on the annual benefit dinner.

This person spends a majority of time coordinating special events, seeking grants and sposnsorships, cultivating relationships, and the procurement of donations and gifts.

This manager facilitates the entire events process from the planning stage, right through to working with staff in the running the actual day itself and the post-event evaluation and report. The role is very hands-on and often involves working as part of a team of program staff.

This manager also provides leadership, motivation, direction and support to the internal team including interns; performs on-site pre-event final inspections/approvals; and is responsible for all project budgets from start to finish.

Essential Functions

  • Coordinate major annual fundraising event reaching or exceeding the annual goal.
  • Secure volunteer leadership and event sponsors.
  • Coordinate preparation of promotion materials.
  • Support the work of volunteer committees.
  • Prepare an annual development plan that addresses annual appeals, special events, major donors, and relationship development. Include an activitiy timeline.
  • Seek sponsorship and donation funding for events; process request forms; work with finance department to process payment of bills; and, prepare and submit required reports to sponsors.
  • Working cooperatively with internal staff, plan events from start to finish according to requirements, target audience and objectives.
  • Come up with suggestions to enhance the event’s success.
  • Prepare event budget and ensure adherence to that budget.
  • Source and negotiate with vendors and suppliers.
  • Lead promotional activities for the event.
  • Organize all program staff and contractors (i.e., site, caterers) in the execution of the event.
  • Ensure event is completed smoothly and step up to resolve any problems that might occur before, during and after events.
  • Analyze event success and prepare reports (i.e., annual report to the board).
  • Supervise the creation of marketing materials to keep donors informed of needs, development programs and activities, and opportunities to give.
  • Coordinate e-newsletter, social media, and mail appeals.
  • Prepare appeal letters and solicitation package for Executive Director approval.
  • Research, initiate contact with and prepare grant proposals to foundations.
  • Involve Executive Director and Program Managers in determining needs for grant proposals.
  • Monitor and report progress meeting goals against periodic benchmarks to the Board of Directors, Executive Director, and the Management Team.
  • Supervise all paid and volunteer staff supporting development efforts.

Additional Responsibilities

  • Additional duties as assigned
  • Must be committed to organizational mission and fiscal responsibility
  • Participate in Management Team meetings.
  • Provide timely reports to the Executive Director and funders as required
  • Comply with all NWFS policies and procedures.
  • Accept the guidance and supervision of the Executive Director in the spirit of establishing and maintaining an honest and professional working relationship.

Job Qualifications Requirements

  • Proven experience as event planner and management.
  • Knowledge of marketing techniques.
  • Computer savvy; proficient in MS Office.
  • Outstanding communication and negotiation abilities.
  • Excellent organizational and multi-tasking skills.
  • High level of attention to detail.
  • Ability to work under pressure and meet tight deadlines.
  • Excellent customer-service orientation.
  • A team player with leadership skills.
  • BSc/BA in PR, marketing, hospitality management or related field is preferred
  • Experience making effective presentations before groups as well as writing skills.
  • A record of meeting deadlines.
  • High energy; self motivated; a sense of urgency.
  • Willingness to work evenings and weekends as needed.
  • Safe driving record; current vehicle insurance; ability to use personal vehicle for NWFS business.

Working Conditions

Work is performed typically in an office environment and involves periodic use of a computer. Frequent use of phones to communicate with current and potential donors. Will drive to perform work with donors in the community. May require occasional travel out-of-town. May lift up to 30 pounds.

Salary: DOE: $4,000 monthly/ $23.08 hourly to $4,583 monthly/$26.44 hourly

Benefits include: medical, dental, vision insurance, holidays, vacation, sick, and 401k (after 6 months of employment).

Submit cover letter, resume, and application to:

Northwest Family Services
6200 SE King Rd.,
Portland, OR 97222

or send to service@nwfs.org